J.Lee's Reservation Form

OFFICE OF STUDENT DEVELOPMENT
505 Ramapo Valley Road, Mahwah, NJ 07430-1680
Phone (201) 684-7593 Fax (201) 825-0276
www.ramapo.edu

J. Lee's Reservation Request Form
Clubs/Organizations requesting the use of J. Lee's for an event must complete this form and submit at least two weeks prior to the proposed event date. All forms must be returned to the J. Lee's Manager (mailbox in SC200). After receiving approval the person responsible must also reserve J. Lee's with Events & Conferences. Requests are considered on a first come first serve basis unless otherwise restricted. Type, frequency or length of programs and/or repeated use by individual groups may be limited, based on the mission for J.Lee's and the judgment of the responsible professional staff.
Name of Unit/Organization:
Submission Date:
Title of Event:
Description of Event:
Date of Event:
Alternate Date of Event:
Set up Time (if required):
Start Time:
End Time:
Estimated Number of Attendance: (may not exceed 75)
Contact Person:
Contact Phone:
Contact E-Mail:	@ramapo.edu
Equipment needed: (if required)	Television Projector VCR Radio CD Player Popcorn Machine
Ping Pong and Pool table in use?	Yes No
What preparations will be required?

J.Lee's Room Reservation Policy:	J.Lee’s Room Reservation Policy J.Lee's is a social lounge/program space designed to encourage social interaction, relaxation, recreation and intimate events such as coffee houses, tournaments, small group socials and performances. Only programming and/or events which further this mission will be permitted to take place in this space. Following are general guidelines for J.Lee's which should be considered when planning/requesting use of this space: 1. Space requests must be made at least two weeks in advance to allow for proper approvals, staffing and advertising. 2. All events must be open to the public and publicized as such 3. The maximum capacity for is 75 people 4. Except on rare occasions, approved by the J.Lee's Manager and Acting Associate Dean of Students, the game tables and furniture must remain in its standard set up, in order to comply with fire code regulations and maintain the open and welcoming "feel" of the space 5. Events in J.Lee's must end by 11:30 pm in order to allow for clean up and compliance with the 12 midnight closing time 6. All media requests must be made in advance, either through the Media Center (if the required equipment is not available in J.Lee's) or on the J.Lee's request form (if equipment exists in J.Lee's) 7. A J.Lee's employee must be present at all events held in this space, unless otherwise specified by the Director of Student Activities or Acting Associate Dean of Students 8. Decorations, posters, etc. may be hung on the walls and wood surfaces within J.Lee's (using masking tape) during approved events, but must be removed at the end of the event. Nothing may be hung from the ceiling tiles, ceiling tracks or fire safety equipment (sprinklers, heat sensors, etc.) 9. Other policies may be imposed by the J.Lee's Manager, Director of Student Activities or Acting Associate Dean of Students, with notice, as required I have read and I agree to J.Lee's Room Reservation Policy