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Calendar Settings/Options
There are some basic calendar options or preferences that you will want to set to customize the view settings for your calendars. This lesson will review the different settings, as well as import and export features.
Calendar Options
Click on the calendar "options" tab to display the preference settings for your calendar. When the tab opens, it defaults to the "settings" on the left column, which is highlighted with a yellow icon. Let's take a look at the settings displayed here.
1. Group Invitations: This setting would only apply if you use "calendar sets" and have them displayed while you create an event. This allows you the option to invite all calendars in the set to that event. This might be useful for a faculty member who had a calendar set of all their current course calendars and they were adding an event and wanted to invite all their students to the event.
2. Date: This allows you to set your preference for how the date is displayed. Select the pull down menu to choose the option you prefer.
3. Time: This allows you to set your preference between using 12 hour clock, or 24 hour clock.
4. Day: This allows you to determine what time you want your calendar display to begin and end, as well as how the time gets split between as little as every 15 minutes to as long as every four hours. This can be seen in the daily and weekly views.
5. First Day of the Week: This allows you to select the day of the week you want your calendar to begin on. It also allows you the option to exclude Saturday or Sunday from the week and month views. This is a nice feature if your calendar is work related, and you do not work weekends because it allows you to eliminate days from the calendar view that you do not need, and gain some better use of the space on your screen.
6. Time Zone: This allows you to select the time zone for your calendars. For Mahwah area, select America/New York by clicking on the blue text link.
7. Event and Task Reminders: If you want to receive an e-mail reminder for all events and tasks, check the box to select this option. You need to indicate the how many minutes, hours or days you want to receive the e-mail prior to the event/task. You also need to fill in the e-mail address that you want the reminder to be sent to. Multiple e-mails can be entered as long as they are separated with a comma (,) or semicolon(;).
8. Save Changes: You must click the "Save Changes" button at the bottom, to save any changes made to your calendar settings.
Importing Calendars
My Ramapo allows you to import calendars from other calendar applications into My Ramapo. This will allow you to transfer data from another calendar application into this calendar. Click on "Options" tab and then select import in the left column to display import options. Both iCal and XML formats can be imported.
You should export the calendar from the other application first.
1. Select the calendar you want to import calendar data into. Use the pull down menu to navigate to that calendar.
2. Select original calendar format (iCal or xml).
3. "Browse" to select the source file
4. Indicate what Date Range you would like to import from the old calendar into the new calendar.
5. Click "Import."
Exporting Calendars
My Ramapo allows you to export calendars from My Ramapo to import them into other calendar applications . This will allow you to transfer data from another calendar application to another. Click on "Options" tab and then select "export" in the left column to display export options. Export formats supported include both iCal and XML.
1. From the My Ramapo calendars on the left column, select a calendar to export.
2. Click the add button to export it.
3. The calendar to be exported now appears in the right column "Calendars to Export."
4. Select the date range of the data you want to export.
5. Select the export format (iCal or xml).
6. Click the "Export" button and you are done. Now the calendar can be imported into another application.